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User Management

Set Limits

Configure monthly token limits for individual users and user roles.

Overview

Set monthly token limits to control AI usage costs and manage access. You can configure limits for individual users or set default limits for entire user roles.

Individual User Limits

Setting User Token Limits

  1. Open User Management: Click any user in the user table
  2. Configure LLM Tokens:
    • Enter monthly limit in "Max Tokens Monthly" field
    • Click "Save Changes" to apply
  3. Configure Search Tokens:
    • Set limit in "Search Token Management" section
    • Click "Save Search Token Limit" to apply

Managing Token Usage

  • Reset Tokens: Clear monthly usage counter (preserves limits)
  • Monitor Usage: Review consumption bars and percentages
  • Track Cycles: Check last reset date for billing periods

Role-Based Token Limits

Setting Role Defaults

  1. Navigate to Role Permissions: Go Role Permissions (e.g. User Permissions)
  2. Set Token Limit: Click "Set Token Limit" button
  3. Enter Default Limit: Set the monthly token limit for this role
  4. Choose Application Method:
    • New Users Only: Keep existing user limits, apply to new role members
    • All Users: Override all current users' limits in this role

How Role Limits Work

  • New User Assignment: When users join a role, they get the role's default limit
  • Individual Override: Individual user limits take priority over role defaults
  • Flexible Management: Mix role defaults with individual adjustments as needed

Token Types

LLM Tokens

  • Purpose: AI conversations, text generation, analysis
  • Usage: Varies by model complexity and request length

Search Tokens

  • Purpose: Document search, knowledge queries, vector operations
  • Usage: Based on search complexity and data volume